Traces for traceability
tracezilla keeps track of the traceability of your lots. As the entire application is built around the lot, tracezilla will automatically ensure traceability of the products you process and sell because you have a lot number for each lot, which is printed on all documents. You can choose to have a warehouse without traceability.
To ensure traceability back to your suppliers, and even the suppliers of your supplier, you can add a trace to your lot. This can be the lot number that came with the lot when you purchased it from your supplier.
You can add other traces like container number, pallet number or a certificate from your supplier. Read about certificates.
A trace can be added to a lot or to a delivery.
- You can add the trace to the lot from your order by ticking the box to the left of the lot line and click Add trace.
- You can also add the trace when you view the lot. Go to the tab Traces and click Add trace. You find your lots by clicking Warehouse in the top menu and select Lots in the drop-down menu.
- To add traces to a delivery, go to the delivery and select the tab Traces. You find your deliveries by clicking Deliveries in the top menu.
- Click the button Add trace and select the traces system that you want to use. You can select Certificate, Lot number, Pallet number, Container number, or Other. Fill in the number in the field Key.
- If you select Certificate, you must select the certification body amongst your partners. Then select the correct certificat or add the certificate by clicking the +-symbol.
| Trace system | Explanation |
|---|---|
| Traceability | |
| Batch number | You can enter the batch number in the Key field. |
| Lot number | You can enter the lot number in the Key field. |
| Origin | |
| Original Raw Material | If a raw material originates from several countries, e.g. by pooling, the origin can be indicated as country codes according to ISO 3166. |
| Preferential origin | This is the country of which the tariff code was originally asigned. This, according to Commission Implementing Regulation (EU) 2015/2447. |
| Certification | |
| Certificate | You can attach a certificate (it must be created in advance), e.g. organic certificate, to a lot. If you would like to send the certificate e.g. as a PDF, with the order confirmation or invoice, this must be uploaded as a file to the certificate reference, and choose who (supplier, customer, forwarder, producer, warehouse) have access to the certificate. If several products are sold on the same sales order, of which 1 item is certified, it gives greater transparency to associate the certificate reference to the specific lot. |
| Control Body Code | The trace is used to enter the code number for a control body, e.g. NL-BIO-01, BE-BIO-01 etc. |
| Delivery | |
| Pallet Number | In the Key field, enter the pallet number, e.g. SSCC number. |
| Container Number | In the Key field, enter the container number according to ISO 6346. |
| Track & Trace | In order for your customers to track and trace a shipment, you can enter the tracking number to a delivery, if your forwarder/distributor provides the service. Enter the name of the forwarder in the field Label. Enter the tracking number in the Key field. |
| Partner | |
| Owner | The trace is for internal use and will not appear on documents. The trace is linked to a specific partner and is used when a lot has been send from a specific customer. It is used, for example, in upcycling. |
| Customer | The trace is for internal use and will not appear on documents. The trace is linked to a specific partner and is used when a lot is purchased for a specific customer. |
| Other | |
| Other | This is not a tracking system, but allows you to define your own trace. Enter the name or the type of trace in the field Label. Enter the unique code/numeric value in the field Key. |
About the trace systems
A trace is searchable in the lot overview. Click Warehouse in the top menu and then Lots in the drop-down menu, and overview of what is in stock (and has previously been in stock, if Yes is selected for the filter Show empty lots) will appear. Here, you can use the field Trace on the left side to search for the trace.